The design of your boardroom is about more than just aesthetics; it’s a way to inspire creativity and encourage group collaboration. Encouraging a constructive environment in the boardroom involves a combination of intentional, focused design elements, an open and collaborative culture, and innovative technology. In this guide, we take you through how to apply these elements to create a boardroom that boosts productivity and helps you accomplish your team’s goals.
Consider a Flexible Design
Flexible seating and desk arrangements, such as portable chairs and removable partitions, help encourage collaboration in the boardroom but also allow for individual project work. Choose a design layout with comfortable, functional furniture that can be easily reconfigured based on shifting priorities and project demands. For example, keep a supply of stackable folding chairs on hand for impromptu meetings or brainstorming sessions, or invest in a few foldable desks to provide extra surface space when needed.
When team members are free to rearrange and readjust the room as needed, they’re more likely to participate and be engaged in the discussion. An adaptable furniture layout also removes the physical barriers preventing open communication. Teams can collaborate for part of a meeting session but then are free to switch gears and work individually or in pairs.
Incorporate the Right Tools
By equipping your boardroom with innovative technology, such as large video displays and interactive whiteboards, you can provide your team with the tools they need to create visual presentations and collaborate on projects. In addition, smart technology and touch screens encourage a multi-faceted approach to collaboration and keep the ideas flowing seamlessly. The right technology, such as video conferencing tools, also enables remote workers to participate, making boardroom meetings more productive across the entire team, no matter where members are based.
In addition to high-tech solutions, your boardroom also needs traditional office supplies for effective collaboration. Keep your room well-stocked with notepads, writing utensils, highlighters, and sticky notes. Keep a supply of light snacks on hand and encourage frequent breaks, as it’s much easier to foster creativity when people are comfortable and focused. Studies show that the happier and more comfortable employees are, the more productive they can be.
Encourage Comfort and Open Communication
The stereotypical boardroom has slightly stuffy decor and is a little old-fashioned, but modern boardrooms don’t have to be that way. A comfortable, contemporary space creates a relaxed, inviting environment that encourages open communication and boosts idea-sharing. One way to accomplish this is through seating arrangements. A circular layout or one large round desk makes every team member feel like an equal contributor to the discussion by eliminating hierarchy and a “head” position at the table.
It’s also important to be flexible in your boardroom designs to accommodate different agendas, as whole-group collaboration won’t always be necessary. For smaller group discussions, leave room for quiet breakout spaces. Moreover, incorporating several personalized or unique design elements in your boardroom can foster a sense of teamwork and increase creativity. For example, add some group photos throughout the space, post a recognition board for awards or accomplishments, or display interesting local artwork.
